In Microsoft Office Outlook 2007, you can view multiple calendars at
once. These can be your calendars, shared calendars from other people,
Internet Calendars, or Internet Calendar Subscriptions.
About viewing multiple calendars
You can open a second calendar in a new window and display up to 30
calendars in side-by-side view. You can also overlay calendars to see
transparent calendars stacked on top of each other. This view is useful
when you want to find a common free time slot on several different
calendars.
In Calendar, the Navigation Pane (Navigation
Pane: The column on the left side of the Outlook window that includes
panes such as Shortcuts or Mail and the shortcuts or folders within
each pane. Click a folder to show the items in the folder.) shows a list of your calendars under My Calendars. This list includes your default primary calendar in Outlook
that displays your free/busy time to other people, and where meeting requests that you accepted are saved.
Other calendars, or secondary calendars, can include calendars that
you created to track a project, a personal schedule, or some other
calendar event that you do not want to mix with the items on your
default calendar. For example, your default calendar might be your
calendar for work, and your second calendar might track your child’s
soccer team schedule.
Note When you
share your default calendar, appointments on secondary calendars are
not displayed to other people and do not affect your free/busy
availability.
Open a calendar in a new window
- In Calendar, in the Navigation Pane, right-click the name of another calendar that you want to view.
- Click Open in New Window.
The calendar that you selected opens in a new Outlook window.
Open a calendar in side-by-side view
- In Calendar, in the Navigation Pane, select the check box of another calendar that you want to view.
The calendar that you selected opens next to the calendar that is already displayed.
Note At least one calendar must always be displayed.
Overlay the calendars
- In Calendar, in the Navigation Pane, select the check box of another calendar that you want to view.
The calendar that you selected opens next to calendar that is already displayed.
- Repeat step 1 for each calendar that you want to view.
- On the Calendar tab
, click
.
The calendars are now in overlay mode.
To add another calendar to the overlay, repeat this step.
Note At least one calendar must always be displayed.
Remove a calendar from the overlay stack
- In Calendar, on the tab of the calendar
that you want to remove from the overlay stack, click
.
The tab moves back to the right. The calendar that you selected is no longer displayed in overlay mode.
- Repeat step 1 for each calendar that you want to remove from the stack.